Presentation & Viva Voce
HRMI619 (Internship Report)
B. Guidelines for delivering presentation
· READ your Internship Report thoroughly at least 3 to 4 times or until you understand all the details given in it before delivering the presentation.
· DECIDE what is important in your Internship Report. The Internship Report will have many details, but only a few important ideas. Your presentation should be well planned and focused on the important ideas.
· START PREPARING EARLY; don't wait until the last few days to prepare.
· PRACTICE your entire presentation, including your slides before a suitable margin of time until you are comfortable. Also time yourself. Rehearse -- Rehearse and Rehearse. This is the only key to a successful presentation.
· TRY to practice before a group of people.
· THINK AND ANTICIPATE the level of competency the likely panel is expecting from you.
· GIVE an effective and precise introduction of your self and your work. Try to adjust in the presentation environment and feel comfortable.
· WEAK introduction should be avoided such as apologies, jokes, symbolic questions etc.
· ORGANIZE your presentation clearly and simply. Think logically what should be the ideal and logical sequence of presenting the various concepts/topics covered in the presentation and allocate time accordingly.
· KEEP synchronization between the slides and the talk. As you present a new idea, you should put up a new slide.
· USE body language effectively. Avoid relaxed gestures. Don't play with a pen or pointer.
· MAINTAIN eye contact with the panel.
· MAKE an effective conclusion. Summarize and provide closure.
· SHARE your insight and understanding and tell the panel what you have concluded from your work.
C. Guideline for Viva Voce
· ANTICIPATE QUESTIONS: Think of at least ten most likely questions that can be asked from you during viva voce and plan your answers accordingly.
· UNDERSTAND the question asked to you during the viva voce and then provide the answer.
· DO NOT get confused but remain confident while answering.
· DO NOT deviate from the scope of your presentation.
Precautions
§ Dress formally; never put on informal clothes or shoes.
§ Reach the designated place earlier than the given time.
§ Be confident during the presentation.
§ Keep the number of slides as many as to be managed within the allocated time.
§ Do not simply read out the slides during presentation rather use the points given in the slides for reference and explain them in your own words.
§ Use simple words to express your view points.
§ Accept criticism and be open.
§ Avoid long discussions and unnecessary arguments.
§ Be honest. If you are unable to answer the question, request the panel to excuse you.
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